Having trouble viewing this HTML email? Click here to view it through your web browser.

CLiP IT Solutions


CLiP IT Solutions Ltd
Construction Industry Accounts

phone: 01935 443 340
email:support@clipitsolutions.co.uk
HOME FEATURES TESTIMONIALS SUPPORT CONTACT

PAYE Plus Tax Year End Procedure 2020

Real Time Information (RTI) submits on a weekly or monthly basis via the Full Payment Submission (FPS) and where necessary, the Employer Payment Summary (EPS) the information required to HMRC. Therefore, only the printing of P60's and the clearing of the employee details for Tax Year 2019/20 is required before you can proceed with paying employees for the Tax Year 2020/21. Please follow the steps below, to complete this.

! Before you can proceed with the Tax Year End procedure please ensure that the following has been completed:
  • The payroll has been run and all reports printed for week 52 (53/54 if applicable – which should only be if your pay day falls on 5th April, or 4th or 5th in a leap year) and month 12.

  • Week 52/53/54 and/or Month 12 Full Payment Submission (FPS) has been submitted.

    When you select the option to "Submit Full Payment Submission (FPS)" for Week 52/53/54 or Month 12, you will see the message "Final Submission For Year?" with a dropdown message box. Select Yes only if it is your Final Submission for the Tax Year.

    **Please Note** Only select No for Week 52 if you are running a Week 53 or 54 payroll and then select Yes when submitting Week 53 or 54.


  • Month 12 Employer Payment Summary (EPS) has been prepared and submitted, if required.

    When you select the option to "Prepare Employer Payment Summary" for Month 12, you will see that there is a checkbox for "Final Submission for Year", only tick () this if you have not submitted a Full Payment Summary (FPS) for Week 52/53/54 or Month 12. Only employers who are placing a tick () in "No Payment for Period" or in "Period of Inactivity" will not have submitted a Full Payment Summary (FPS)

  • The update has been downloaded - PAYE Plus Version 3.1 (Build 1).

Please ensure the user running the year end procedure has full security rights to access all employees.

Please ensure you are logged into the correct company details (i.e. Archived version if running at a later date) and that no other users are logged into PAYE Plus.




Checks and reports to be made prior to Year End Run.
  1. Make sure all Nominals & Costings have been posted. Any un-posted transactions will be lost once the Year End procedure has been run.

  2. Print the Deductions Workings Sheet (Previously called P11's) and any other year end reports you may need. (A P32 (yearly) is always a good one for cross-checking purposes). Once the Year End Procedure has been run you will be unable to print the reports from your "Live" company. You will need to access the database via "View Archived Databases".

    AFTER STEP 1 AND 2 HAVE BEEN COMPLETED, IF YOU ARE NOT IN A POSITION TO PRINT THE P60'S BUT NEED TO RUN A PAYROLL FOR WEEK 1, YOU CAN CLEAR THE 2019/20 TAX YEAR BY PROCEEDING TO STEP 4 - YEAR END PROCEDURE (CLEARING TRANSACTIONS). AT A LATER DATE (BEFORE 19TH MAY 2020 IF AN EPS REQUIRES FILING) YOU MUST LOGIN TO THE ARCHIVED DATABASE VIA COMPANY>VIEW ARCHIVED DATABASE AND RUN THE STEP MISSED FOR PRINTING THE P60'S. YOU DO NOT NEED TO RUN STEP 4 AGAIN ON THE ARCHIVED DATA.

  3. Print P60's. From the Menu select Year End - Reports - P60. Even though you have submitted weekly and/or monthly Full Payment Submissions and Employer Payment Summary (where necessary) online, you will still need to issue a P60 to your employees, this must be done by 31st May 2020. You will need to use the P60 laser portrait stationary as supplied by HMRC. (P60(SingleSheet/Shortened)(2019-20)).

    Year End Procedure - (Clearing Transactions).

  4. Once you have submitted your final Full Payment Submission (FPS) and/or Employer Payment Summary (EPS) and printed the year end reports you can then clear down the Tax Year transactions in Year End - Year End Procedure. Step 1 will ask you to Archive the database. Step 2 will ask you to confirm that all Nominals and Costings have been posted (any un-costed transactions will be lost once the Year End Procedure is completed). Step 3 will ask if reports have been printed and the Final FPS and EPS (including Declarations) have been submitted, or if these steps intend to be run on the Archived copy of the Database. Step 4 will ask you to select the options relevant to you during the Year End Procedure. (The only one you may not wish to tick is "Reset Holiday for ALL Employees to their current entitlement", as this need only be selected if your Holiday Year runs in line with the Tax Year). The tick box **"Launch updating of Tax Codes" is not needed to be selected this year.

    **Please Note** HMRC have made no changes to Tax Suffix L, M and N.

  5. Once the Year End Procedure is complete, in Company - Company Setup - General Preferences make sure the "Use Tax/NI Rates" are set at From 6th April 2020.

  6. You will have received the form P9X(2020) from HMRC. You will note from this that you do not need to update suffix L, M and N. The Emergency Tax Code remains at 1250L. Any individual Tax Code changes need to be entered via the Employees details. If you previously had any employees on the Emergency Week1/Month1 Tax code, the Week1/Month1 should be removed for the New Tax Year.

  7. Under the Pensions Act 2008, the minimum amounts the employer and employees pay into your Automatic Pension Scheme remains the same as Tax Year 2019/20. The Employer Minimum Contribution of 3% and the Employee Minimum Contribution of 5%.

You are now ready for the new Tax Year.

*** PLEASE CHECK TAX AND NI RATES BEFORE RUNNING A WEEK 1 MONTH 1 PAYROLL – IT IS YOUR RESPONSIBILITY TO ENSURE YOU ARE USING THE CORRECT RATES ***

CLiP IT Solutions Limited
Freetrade Exchange, 37 Peter Street, Manchester, M2 5GB